4 Simple Steps to Better Business Cyber Hygiene
When it comes to cybersecurity, password security is still one of the easiest wins — and the most commonly overlooked. We often see businesses using weak, reused, or outdated passwords across critical systems, which leaves them vulnerable to everything from data breaches to ransomware attacks.
Here’s how you can level up your business’s password security without making life harder for your team:
1. Use a Password Manager
Manual password tracking (like spreadsheets or sticky notes) is risky and outdated. A password manager like Bitwarden, 1Password, or LastPass stores all your credentials in one encrypted vault and generates secure, unique passwords for every login.
Bonus: They can be centrally managed by IT, so access can be revoked quickly when someone leaves the company.
2. Enable Multi-Factor Authentication (MFA)
MFA is like having a second lock on your front door. Even if someone gets your password, they can’t access your systems without the second verification (usually a code sent to your phone or an authenticator app).
Start with critical tools like Microsoft 365, your CRM, cloud storage, and financial software.
3. Avoid Personal Info in Passwords
Using birthdays, kids’ names, or your pet’s name in passwords? Hackers love that. These details are often publicly accessible or easily guessed through social media.
Instead, use passphrases — a combination of unrelated words (like: PurpleCanoe!Sky8) — or let your password manager do the work.
4. Change Passwords Regularly
Particularly for admin accounts or shared access points, set a policy to update passwords at regular intervals — and immediately after any suspicious activity.
Tip: You don’t need to change all passwords monthly (that’s an old myth), but critical ones should be reviewed regularly.
🧰 Need Help Implementing Better Security?
At Microcare, we help businesses of all sizes put smart, secure systems in place — without the complexity. From password policies to full cybersecurity frameworks, we’ve got your back.
📞 Get in touch for a no-obligation IT security review.
Call us: 0161 763 8801
Email us: sales@microcare.systems
Book a meeting: https://calendly.com/microcaresystems/jasonbennett